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Data Collection Specialist I

Please see Special Instructions for more details.

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search.

Posting Details

Position Information

Posting Number #268-17
Classification Title Data Collection Specialist I
Position Title #268-17
Data Collection Specialist I
Program Areas Quality Control (Program Project)
Position Summary

The Cancer Registry of Greater California (CRGC) is looking for a Full Time Regular Employee to fill a critical position on its cancer registry team. This position is located in Sacramento, CA

This position is contingent on contract award with a start date of May 1, 2018.

The Data Collection Specialist I (DCS) performs casefinding, data collection and follow-back, activities for potentially new cases of cancer that are not yet in the statewide cancer data base. The DCS reviews pathology reports in both electronic and paper formats and performs follow back to physician offices and hospitals on potential reportable cases. The DCS also organizes and maintains electronic and paper case files, coordinates reports sent for the aforementioned casefinding activities, maintains physician office contact files, and processes outgoing and incoming electronic files sent and received through an automated faxing and online portal system. The DCS also manages all incoming mail and files for their respective regions.

To be considered for this position, the candidate must possess the ability to perform a wide range of activities in an efficient and organized manner, working both independently and as part of a team; have a demonstrated knowledge of computers and of basic computer hardware and software, using the computer to retrieve and organize information as well as for problem solving and conducting research; display an ability to learn new software programs; have the ability to work in varied environments and adapt to ongoing technical and operational changes; and exhibit strong interpersonal, verbal and written communication skills.

Knowledge of medical terminology and anatomy/physiology is a must. Knowledge of the International Classification of Diseases for Oncology, Third Edition is preferred. Must understand and adhere to the California Department of Public Health’s Confidentiality and Security standards. Certified Tumor Registrar (CTR) eligible is preferred but not required.

PHI Introduction

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search.

Duties & Responsibilities

Duties & Responsibilities:

  • Analyzes and codes paper pathology reports and Confidential Morbidity Reports and enters the information into the casefinding system according to the current version of the International Classification of Diseases Oncology, and other state and national cancer coding standards.
  • Analyzes electronic and paper pathology reports to determine reportability according to CCR standards and inclusion in the casefinding database.
  • Conducts follow-back of potential reportable cases identified during casefinding process.
  • Maintains electronic and paper case files undergoing the follow-back process.
  • Tracks responses to follow-back mailings and faxes, interprets data received for completeness and dispositions each case appropriately.
  • Organizes and maintains logs which include monthly counts of information received from all sources.
  • Verifies physicians, nursing homes, and other contact facilities phone numbers, fax numbers and addresses, updating the Eureka database as needed.
  • Prepares confidential faxes and mailings for death clearance, hospital and physician casefinding and follow back.
  • Contacts physician’s offices for additional necessary information when omitted from the returned form and to provide encouragement to improve reporting practices.
  • Assists with the calling, faxing and mailing for other cancer research projects as needed.
  • Other Data Collection Unit activities as assigned.
Minimum Qualifications

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • High School degree required. Some college or Associates Degree is preferred
  • CTR eligible, or will become eligible within 12 months of employment is preferred
  • 6 months of experience working in a hospital, regional or central cancer registry preferred
  • Knowledge of medical terminology and anatomy/physiology
  • Knowledge of the International Classification of Diseases for Oncology, Third Edition
  • Comprehends the California Department of Public Health’s Confidentiality and Security standards and processes confidential information according to the standards
  • Possesses the ability to perform a wide range of activities in an efficient and organized manner, working both independently and as part of the Data Collection Unit
  • Working knowledge of computers and basic computer hardware, using the computer to retrieve and organize information as well as for problem solving and conducting research
  • Exhibit a knowledge of word processing, spreadsheet software and an acquaintance with other database software
  • Display an ability to learn new software programs to include CNExT and Eureka
  • Ability to work in varied environments and adapt to ongoing technical and operational changes
  • Become familiar with the cancer disease process, the California Cancer Registry Standards contained in Volume I, and Collaborative Staging and Coding by optimizing the use of all available resources
  • Exhibit strong interpersonal, verbal and written communication skills Must have available transportation and ability to commute to various locations other than the assigned office
  • Ability to travel overnight to perform field work when required
Compensation

Compensation:

This is a non-exempt position and the hourly wage is commensurate with experience. PHI offers a generous benefits package including medical, dental, vision, short/long term disability insurance, life insurance, 403b (group retirement annuity) and partial subsidy of public transportation cost. For more information about PHI’s benefits, visit our benefits page here.

Open Date 12/18/2017
Close Date 02/16/2018
Open Until Filled No
Location Sacramento
CA

Supplement Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have the required education?
    • Yes
    • No
  2. * Do you have the required years of experience?
    • Yes
    • No
  3. * Do you have the necessary skills to perform this position?
    • Yes
    • No
  4. * Do you have proficient Knowledge of medical terminology and anatomy/physiology?
    • Yes
    • No
  5. * Do you have solid understanding of California Department of Public Health’s Confidentiality and Security standards?
    • Yes
    • No
  6. * Are you currently enrolled in CTR classes?
    • Yes
    • No
  7. * Do you have knowledge of the International Classification of Diseases for Oncology?
    • Yes
    • No

Applicant Documents to Attach

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents